I often meet with my colleagues to talk about day-to-day matters and plan for the future. Whenever I have a meeting, I try to focus on making the conversation as impactful as possible for the other person because when it’s meaningful for them, it benefits both of us. I’m not perfect at it, but there are a few things I always try to keep in mind.
First, I remind myself that it’s their meeting. My job is to listen. I try to use my two ears and one mouth in the same proportion, so I listen more than I talk. When I set an agenda, I want the meeting to have a clear purpose, but I also leave room to hear about achievements, challenges and ideas for the future.
The environment matters, too. I do my best to make sure the space is comfortable and free from interruptions so we can focus on having a good conversation. As the meeting unfolds and wraps up, I make it a point to check that we’re on the same page, agree on any next steps and give constructive feedback. I’m also open to receiving feedback because it helps me grow.
For me, collaboration is key. I try to share ideas, acknowledge when I might not have all the answers and appreciate the incredible talent and skills of the people I work with. It’s about making sure everyone’s strengths are being used in the best way possible. And of course, I make an effort to give credit where it’s due, celebrate wins and hold myself and others accountable when needed.
Ultimately, I want my colleagues to leave our meetings feeling like it was a positive and worthwhile experience. That’s what I aim for every time.